ESI Return Filing

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The employees state insurance is one of the popular social security schemes brought into force by the Central Government after the independence of India. It is mandatory for almost all private limited companies to get themselves registered under the ESI Act of 1948. If they fail to obtain the required enrollment using ESI registration procedure, then they are liable to face penal actions in due course of time. So, adhering to the provisions of the ESI Act is in your best interest.

Employee State Insurance is a self-financing social security scheme and health insurance plan for Indian workers, offering medical and disablement benefits. Governed by the ESI Act, 1948, it is managed by Employees’ State Insurance Corporation (ESIC) under the Ministry of Labor and Employment. ESIC is expected to manage the fund as per the rules and regulations set forth by the Act.

ESI Registration Procedure: Documents Required

The following documents are required for registering under the ESI scheme:

1. A registration certificate or a license obtained under Shops and Establishment Act or Factories Act;
2. Certificate of registration (Memorandum and Articles of Association in case of a private limited company, partnership deed for LLPs, etc.);
3. Certificate of registration for all entities and commencement of production for factories;
4. A list of employees with their monthly compensation, in detail;
5. A list of directors, partners and shareholders of the company;
6. The PAN card of the business and address proof of the establishment/firm;
7. Bank statements of the organization, with evidence of commencement of operation.

ESI Registration Procedure: Steps Involved

1. Once the documents are ready, the company can apply for registration by submitting the Employer’s Registration Form (Form-1).
2. A PDF format of the form is available on the website. Fill in the form and submit it to ESIC for registration on the official website.
3. Once verified, a registration number, a 17-digit unique identity will be provided to the organization. The ESI filings can be done once you receive the 17-digit number.
4. Employees registered under the scheme get an ESI card after submitting a form with photographs and details of family members.
5. Although the registration is permanent, and the number is valid for the lifetime of the company, any new changes, such as employee additions, need to be intimated to the ESI.

Documents for ESI Returns

The following documents must be maintained regularly for filing ESI returns.

1. Attendance register
2. Register for Form 6
3. Register of wages
4. Register of any accidents on the premises
5. Inspection book
6. Monthly challans and returns submitted for ESI